Forehill, Holmston and Masonhill Community Council 

Minutes of Meeting

28^th November, 2017, 7.00pm, Kyle Academy

 

Attended:John McGuire, Bill White, Dougie Smith, Anne Stewart, Brian Wotherspoon, Tom Houston, Ian McPherson, Eileen Alexander, Sarah Gamble, Mary Lewis.

Apologies SAC Link Officer Chris Campbell, Cllr Mary Kilpatrick, Alison Russell, Samantha Stewart, Sandra Taylor.

Police ScotlandPC Callum McGill - contact is via Kyle Academy, 01292 612338

SAC SAC Neighbourhood Services, Kenny Dalrymple, Cllr Chris Cullen, Cllr Brian McGinley, Fiona McDonald, External Children's Houses Manager.

Guests June Rininger, Brian Heddle, William Sutherland

October Minutes Proposed by Ian McPherson, seconded by Dougie Smith.

 

Police Scotland Report Compared to the same time last year:-

 

•         Housebreaking is down however motor vehicle crime, drug offences, assault, breach of the peace and drinking driving have all increased marginally. Detection rates remain high for these types of crime.

•        The levels of reported crimes remain low and is positive overall.

•        Increased patrols have been arranged in the lead up to the Christmas and New Year.

•        Police Scotland remind you to secure your homes and outbuildings and not to leave any items visible in your cars. If you see anything suspicious, contact them by calling 101 (999 for emergencies only).

 

Children's Houses

 

•        Fiona MacDonald advised that there are two children's houses in the area, in Cunningham Place and Glenriddel Road. If Residents have concerns about activities in the houses, you can contact Fiona on 0300 123 0900. For any minor concerns, Residents can visit either of the houses and talk directly to staff.

 

Secretary's report

 

•        Correspondence sent to Forehill Bowling Club to book the clubhouse for 13^th April.

•        Contact made with the private land owner of land in Castlehill Woods.

•        Information regarding the AED has been posted to Orchard House.

•        Numbers are confirmed for the Orchard House Christmas gifts.

•        All other correspondence has been forwarded to members, posted online or included in the agenda.

 

Treasurer's report

•        The Treasurer reported on receipts and expenditures since our last meeting.

•        The remainder of the SAC Grant has been received.

•        FHMCC Signatories are confirmed as the Treasurer, Chair and Secretary.

•        At present total funds stand at £1318.65.

 

FHMCC 2017 Projects Update

•        FHMCC website. Brian Wotherspoon will review the website and will advise at the January meeting.

 

•        Castlehill Estate Pathways.John confirmed that the Phase II project specification is underway after which costing can begin. The private landowner has given his permission for the pathway to be routed through his parcel of land. Kenny Dalrymple advised that SAC planned maintenance will continue and that he will continue to support the community council with this project. Cllr Cullen mentioned potential extra manpower to clear the undergrowth.

 

FHMCC Minutes (cont)

 

•        Litter/Environment. No issues have been formally raised to the community council. Kenny Dalrymple reported on the recent SAC litter audit in the Overmills/Masonhill area. The SAC Litter Enforcement Officer has contacted Kyle Academy to discuss the ongoing situation. Link Officer Chris Campbell will be asked to consider a rewards system for Kyle pupils. The problem of dog fouling near Forehill shopping precinct was discussed. Kenny will arrange an inspection of the area. The Energy Agency has won another award in London in recognition of their work in energy saving.

 

•        Kyle Cycle Track. Update in January.

 

Round Table Updates

 

•        ARA Cycle Path. The info leaflet has been posted on the FHMCC media outlets and will be hand delivered to houses nearest the proposed routes and posted at local shops as soon as possible. Other interested parties, eg cycle groups, will be invited to a meeting with the FHMCC cycle path group to discuss the proposed routes. It was agreed that at the February 2018 meeting, the cycle path will be the only agenda item and that Sustrans and ARA will be invited along to discuss progress.

 

•        Glencairn Park. Brian Heddle advised that SAC have received one estimate and are awaiting a further two estimates to carry out work in the park. Kenny Dalrymple informed the room that there is no funding available for immediate remedial work to the park. It was agreed that Glencairn Park could be considered as a future FHMCC project when the work at Castlehill Woods pathways has been complete.

 

•        Forehill Shops Parking. Work has begun on resurfacing and lowering kerbs.

 

•        Safety Railings on Holmston Road. Deferred until January 2018.

 

•        Fundraising. There is no planned fundraising until 2018. In the new year our fabulous fundraisers plan on visiting local events to raise our profile.

 

AOB

•        Flooding on Dalmellington Road. Cllr Brian McGinley has contacted ARA. Flooding issues can be reported to the Ayrshire Roads Alliance ( ARA ) on 0300 123 0900 or online at https://www.ayrshireroadsalliance.org/contact-us/Contact-details.aspx

•        Street lighting failure. This should also be report to ARA using the above contact details.

•        SAC Local Plan 2. South Ayrshire Council invite local residents to a consultation. Dates include 4^th December from 1pm till 3.30 at the Wallace Tower, Ayr High Street, and 12^th December, 5pm to 7pm, Ayr Academy, University Avenue, Ayr. View the info leaflet at http://fhmcc.org.uk/community-information.php

•        GREEN GYM. A green gym is held every Wednesday at Ayr/Ailsa Hospitals from 10am till 1pm. This is a free activity with emphasis on health and fitness and is outdoor based. To find out more, view their information on our website at http://fhmcc.org.uk/events.php or phone 01292 885946.

•        Kyle Academy & Ayr Academy. The original plan to have a joint head has been changed. Recruitment is now underway for head teachers for each school.

•        Cllr Brian McGinley mentioned SAC's five-year plan for Ayr Town Centre.

•        South Ayrshire Council meets on 4^th December when their budget will be on the agenda.

 

Next Meeting

 

•        Tuesday 30^th January 2018. Local Residents are welcome.

Minutes of Meeting

31^st October, 2017, 7.00pm, Kyle Academy

 

Attended: John McGuire, Bill White, Dougie Smith, Anne Stewart, Brian Wotherspoon, Samantha Stewart, Tom Houston, Ian McPherson, Eileen Alexander.

Apologies Cllr Brian McGinley, Cllr Mary Kilpatrick, Cllr Chris Cullen, Alison Russell, Sandra Taylor, Mary Elliot, Sarah Gamble.

Police Scotland PC McHill.

SAC SAC Link Officer Chris Campbell, SAC Neighbourhood Services, Kenny Dalrymple.

Guests June Rininger, Brian Heddle, Janet M Paton, Douglas Paton, Secretary of Belmont & Kincaidston Community Council Con Brennan, W. Sutherland, Allison McMillan, Bob Templeton, L. Roislin.

Sept Minutes Proposed by Dougie Smith, seconded by Ian McPherson.

Police Report:

 

•        Housebreaking, Assaults, Breach of the Peace, Drink Driving and Drugs offences are up slightly from the same time last year.

•        Motor vehicle crime and assaults are lower than the same time last year.

•        The levels of reported crimes remains low and is positive overall.

•        Police Scotland remind local Residents to remain vigilant and to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

Secretary's report

 

•        Correspondence between FHMCC and a local company resulted in a reduced cost to the community council for products bought.

•        Correspondence to and from Ayrshire Roads Alliance regarding winter gritting. A list of grit bins in Ayr East has been posted on the FHMCC website and Facebook page

•        All other correspondence has been forwarded to members or included in the agenda.

Treasurer's report

 

•        The Treasurer reported on receipts and expenditures since our last meeting.

•        The remaining SAC grant is expected to be issued to the community council soon,

•        At present the bank statement shows £641.39 in credit.

 

FHMCC 2016/17 Projects Update

 

•        FHMCC website/FB. The website reports over a thousand visitors during the last 12 months. The Facebook page, between 16^th Oct and 20^th Oct, had 552 likes and a total reach of 864.

•        Castlehill Estate Pathways. Phase 1, the survey, has been concluded and the results collated and circulated to the committee. Guest Kenny Dalrymple of SAC talked about the council's planned maintenance for the area. Kenny suggested a site meeting with Fiona Ross of SAC and recommended this be arranged for the immediate future. Con Brennan, Secretary of Belmont & Kincaidston Community Council joined the discussion to speak of the residents of the other half of Ayr East's use and involvement with Castlehill Estate.

•         Litter/Environment. No issues have been formally raised to the community council. The problem of litter around Kyle Academy was discussed. Kenny Dalrymple will make enquiries about the results of a recent SAC litter audit in the area and will advise on this at our November meeting. Con Brennan informed about work being carried out by pupils of Belmont Academy regarding litter picking in the area.

•        Kyle Cycle Track. A check of the cycle track will be carried out before winter sets in.

 

Round Table Updates

 

•        AED. The defibrillator has been installed on the external wall of Forehill Library and is available to the public 24 hours a day. Information has been posted on our notice boards, website and facebook page and the Ayrshire Post have visited for pictures. Access to the box is via a 999 call. In the event of this not being possible for some reason, Forehill Library, Forehill Pharmacy and Forehill Spar shop have a note of the access code for the Defib box, available during their opening times. We thank the South Ayr Decides Team, The Craig Hodgkinson Memorial Trust, SAC and Forehill Library for their support. This agenda item is now closed.

 

Forehill Bowling Club have asked us to make known that they also have an AED situated inside the clubhouse and they are happy to make this available to local residents if needed. This will be during club opening times only.

•        Energy Agency. Discussions are ongoing regarding the installation of a hydro-electric turbine on the River Ayr opposite Ayrshire College.

•        ARA Cycle Path. The breakout cycle path group circulated their proposed public information leaflet and advised on the latest information from ARA. It was agreed that the publication of the leaflet would be advanced and that a fuller discussion on this project should be held with the Ayr East SAC Councillors as soon as possible.

 

•        Glencairn Park. Local resident Brian Heddle provided an update on his latest meeting and correspondence with SAC regarding the upkeep of Glencairn Park. SAC are looking at estimates to carry out remedial work and Brian will bring any response from them to the November meeting.

 

•        Forehill Shops Parking. Cllr Cullen will report at our November meeting.

 

•        Fundraising. Over £700 was raised at the recent Sally Buxton night at Forehill Bowling Club. Thanks to our fundraising ladies, Forehill Bowling Club, Forehill & Masonhill Spar shops and the shops along Forehill shopping arcade for their donations to our fundraisers. All of our raised funds are used within our community to further community projects, eg. the upkeep of the AED machine, donations to local groups, our annual Christmas gifts to Orchard House etc. Residents of Ayr East who are holding a local fundraising event for a local group or a charity, eg. The Ayrshire Hospice, can make representation to the community council for a small donation by emailing secretary@fhmcc.org.uk or by texting 07935 169 749.

 

AOB

 

•        Forehill Library is hosting a talk about world war I in the library on Wednesday 8^th November from 2.30pm to 4pm. This has been raised as an event on the community council facebook page to reach as many people as possible. Everyone is welcome to attend.

•        It was agreed to make amendments to the community council signatories who are now the Chair, Treasurer and Secretary.

 

Next Meeting

 

•        Tuesday 28^th November, 7pm, Kyle Academy. Local Residents are welcome.

 

Minutes of Meeting

26^th September, 2017, 7.00pm, Kyle Academy

 

Attended: John McGuire, Dougie Smith, Anne Stewart, Brian Wotherspoon, Samantha Stewart, Mary Elliot, Sarah Gamble, Tom Houston, Ian McPherson, Eileen Alexander, Sandra Taylor, Ian McPherson

Apologies Bill White, Cllr Brian McGinley, Alison Russell

Police Scotland PC Allison, PC MacLean.

SAC Cllr Mary Kilpatrick, Cllr Chris Cullen, SAC Link Officer Chris Campbell

Guests June Rininger, Brian Heddle, Angela Bruce

February Minutes Proposed by Samantha Stewart, seconded by Ian McPherson

 

Police Report:

 

•         Comparing local offences for July and August 2017 to the same period in 2016, there was a slight increase in drink driving, vehicle crime offences and assaults and a decrease in breaches of the peace.

•         Levels of reported crime remain quite low and detection rates are high.

•         High Viz traffic patrols will continue.

•         Police Scotland will email information regarding parking at Forehill Shops to the FHMCC Secretary.

•         Noisy neighbours can be reported to the police by phone to 101 (999 for emergencies) and can also be reported to SAC's Anti-Social Behaviour office on 0300 123 0900.

•         Police Scotland remind local Residents to remain vigilant and to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

 

Secretary's report

 

•         Chris Cullen replied to our enquiry regarding further council funding. It is very unlikely that a decision on this will be reached until the next SAC budget in 2018.

•         An Email has been sent to SAC regarding our annual council grant.

•         Incoming correspondence was forwarded to the committee by email or included within the agenda items.

 

Treasurer's report

 

•         SAC has agreed to pay the full grant for 2017 / 2018, less a small amount.

•         £156 paid out for school environmental awards trophies and £56 to website.

•         Current combined funds (SAC grant and raised funds) stand at £1214.33.

 

 

FHMCC 2016/17 Projects Update

 

•         FHMCC website/FB. A report on site visitors will be made available at the September meeting.

•         Castlehill Estate Pathways. The survey is now closed. John will collate the results and report back in October. Ian McPherson will contact Fiona Ross at SAC re their planned maintenance of the woods.

•         Litter/Environment. Eileen reported that the Overmills Residents Association's planned summer litter pick of the Overmills area was cancelled due to severe weather conditions but will be re-scheduled. A tree in a dangerous condition will be reported to SAC by Brian Wotherspoon.

•         Kyle Cycle Track. Work has been carried out to clear the cycle track and pathway.

 

Round Table Updates

 

•         AED. SAC council have agreed to pay for the installation and running costs of the AED housing unit which will be situated on the external wall of Forehill Library.

 

•         Energy Agency. Bill attended the first board meeting on 7^th September. SAC has agreed to continue their support of the Energy Agency and was represented at the meeting by three SAC Councillors. The program of future energy saving work on housing was accepted and a proposal for a hydro-electric turbine on the River Ayr opposite Ayrshire College was discussed. This project was accepted in principle.

•         Cycle Path. Correspondence from ARA / Sustrans appears to indicate that their estimated time scale for the construction of the new cycle path has shortened considerably. FHMCC's break-out group agreed to meet asap to discuss the proposals.

 

•         Stagecoach Proposed Bus Route Changes. The Community Council's petition was successful in altering the planned change of routes and times of the local bus service. The service will continue using bus number 1 running every half hour. This item is now closed.

 

•         Glencairn Park. Cllr Cullen and Mike Newall, Head of SAC Neighbourhood Services paid a site visit. Contact was made with SAC's Fiona Ross to discuss the drainage of the park and the upkeep of the pathways. Cllr. Cullen will update on this in October.

 

•         Forehill Shops Parking. Cllr Cullen and Mike Newall also visited the Forehill shopping precinct. Pollock Williamson have suggested that a loading bay would help. It was discussed at the meeting that the bus stop could be moved closer to Orchard House and existing parking spaces re-painted. A proposal will be put to ARA by Cllr Cullen.

 

•         Fundraising. A profit of £46 was made from our table at the Forehill Primary Parents Council Fete. FHMCC would like to congratulate the Parents Council on another successful night. The Sally Buxton fundraiser at Forehill Bowling Club will be held on 13th October and is a sell out. All raffle prizes have been given by friends and family and by Spar, Pollock Williamson Butchers, Stobbs the Bakers, the Keystores and Body Piercing by Esther. A big thanks to everyone who donated and to our Community Councillors, Samantha, Sarah and Mary for managing the fund raising.

 

AOB

 

•         The commissioned steel box was brought to the meeting. It was decided that the box will not be fit for purpose. Anne will contact the company to discuss this and the £240 invoice.

 

Next Meeting

 

•         Tuesday 31st October, 7pm, Kyle Academy. Local Residents are welcome.

Minutes of Meeting

30^TH June, 2017, 7.00pm, Kyle Academy

 

Attended: John McGuire, Bill White, Dougie Smith, Anne Stewart, Brian Wotherspoon, Mary Elliot, Sarah Gamble, Samantha Stewart, Tom Houston, Ian McPherson, Eileen Alexander.

Police Scotland: PC Fraser Campbell, PC Emma McGinley.

 

Guests: Hugh Miller, Brian Heddle, William Sutherland (ARA), Gary Cummings (ARA), Stewart Turner (ARA), Kevin Braidwood (ARA), Iain Campbell (Sustran).

February Minutes : Proposed by Dougie Smith , seconded by Ian McPherson

 

Police Report

 

•        Comparing local offences for this period with the same period last year shows that crime figures are down with the exception of assaults which increased from 3 to 5.

•        Reports of an abandoned car in the Overmills area was discussed. Eileen Alexander will report this car to South Ayrshire Council.

•        You can find the full report for Ayr East on our website at http://www.fhmcc.org.uk/

•        Police Scotland remind local Residents to remain vigilant and to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

 

Ayrshire Roads Alliance and Sustrans Cycle Path Presentation

 

•         Plans were viewed and discussed regarding four options to create a safe cycle path from Ayr's Holmston Road across the A77 to the Coylton footpath. It was noted that there will be no further work carried out on Holmston Road. A project team was formed by community councillors to examine the four options and select two for further investigation. There is no time scale for these works at present.

•         The FHMCC project team is Ian McPherson, Dougie Smith, Brian Wotherspoon and Eileen Alexander.

•         A bridge crossing from Ayr to the Coylton side of the A77 features in the plans but again, there is no time scale for this work to be carried out.

 

Secretary's report

 

•         All new correspondence has been forwarded to the committee by email or included within the agenda items.

 

Treasurer's report

 

•         A query regarding this year's grant is underway.

•         A full treasurers' report will be provided at the September meeting.

 

FHMCC 2016/17 Projects Update

 

•         FHMCC website/FB. Re-design of the website not underway yet.

•         Castlehill Estate Pathways. Creation of the survey is completed and the project is moving forward to the next phase which is contacting local people regarding their use of the paths.

•        Litter/Environment - Eileen Alexander reported that local residents of the Overmills area carried out a litter pick of refuse from the gully, filling 19 bags with another pick up planned when the school closes for summer at the end of June. Community Councillors have trimmed back overgrowth of vegetation from the footpath at Castlehill Road (this item is now closed).

•        Kyle Cycle Track - Work is ongoing to the upkeep of the cycle track.

 

Round Table Updates

 

•         AED update. The training has been carried out. We are currently awaiting feedback from South Ayrshire Council regarding the placement of the AED. It was suggested we might ask a local group to contribute to the installation costs of the AED. Ian McPherson will make enquiries.

•         Energy Agency. Bill brought along a calendar designed by local schoolchildren as part of an Energy Agency initiative. He advised that the Energy Agency may contact us regarding the proposed Golf Academy at Seafield.

•         A request for a safe pubic walkway from Ayr to Dobbies was discussed during the cycle lane presentation.

•         Road safety around Holmston Primary has been carried out by South Ayrshire Council

•         Glencairn Park. Brian Heddle met with Mary Kilpatrick at the park and will update in September.

•         Stagecoach proposed bus route changes. Mary and Sarah will draft a list of alternatives to the proposed Stagecoach route changes and will forward this to Anne.

 

AOB

 

•        Anne will email local councillors with an enquiry about the release of a percentage of council funds to community councils.

•         Progress of the change of use of Ayr Academy will be followed up by John.

•         FHMCC Chair John McGuire was recently invited to attend the Kirkin' O' the Council at St John the Baptist Church and the County Buildings. John was impressed to note that this was attended by all denominations.

•         Dougie proposed Brian Heddle to be co-opted on to the community council. Anne will arrange for the necessary adverts and paperwork before the September meeting.

 

Next Meeting

 

•         Tuesday 26th, 2017, 7pm, Kyle Academy. Local Residents are welcome.

Minutes of Meeting

30^TH May, 2017, 7.00pm, Kyle Academy

 

Attended: John McGuire, Bill White, Dougie Smith, Anne Stewart, Brian Wotherspoon, Mary Elliot, Sarah Gamble, Sandra Taylor, Allison Russell, Samantha Stewart, Tom Houston, Ian McPherson,

 

Police Scotland: PC A. McGregor, PC R. Armstrong.

 

Guests: J. Rininger, A. Bruce, W. Sutherland, H. Miller, S. Cockbain, P Chalmers, B. Heddle, M. Cockbain, J. Campbell, J. Cooper, M. Cooper, D. McHarrie.

Apologies: Cllr Chris Cullen, Cllr Mary Kilpatrick, Cllr Brian McGinley, Eileen Alexander, SAC Link officer Chris Campbell,

Matters Arising : Community Councillor Tom Houston attended the April meeting which was not recorded in the minutes.

 

February Minutes : Proposed by Sandra Taylor , seconded by Dougie Smith

 

Police Report

 

•         The ward priorities for Ayr East are Violence & Antisocial Behaviour, Drug Dealing/Misuse, Dishonesty, Housebreaking, Theft, and Road Safety. Incidents of crime are down from the same time last year with the exception of 5 assaults compared to 3 in 2016.

•        During a round table discussion on Road Safety at the Forehill Shops Arcade the Officers offered to speak to the Spar & Butcher shop managers regarding delivery truck parking and report back at the June meeting.

•         Police Scotland remind local Residents to remain vigilant and to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

 

A77 Action Group Presentation

 

•         John Campbell and Donald McHarrie gave a compelling presentation regarding their group's efforts to engage with the Scottish Government and Community Councils to effect change along the A77. Their proposals include a dual carriageway from Whitletts roundabout to Cairn Ryan a by-pass for Maybole. FHMCC Chair John McGuire proposed that the community council endorse these proposals. The motion was seconded by Ian McPherson. The Community Council will use our online media to promote the A77 action group's petition.

 

Secretary's report

 

•         All new correspondence has been forwarded to the committee by email or included within the agenda items. Emails were read regarding Community Councillor Training, Community Council Complaints process and Anti-Terrorism Awareness Training.

 

Treasurer's report

 

•         Accounts have been audited. The SAC grant has still to be received. There is one query regarding grant spend which we will ask Chris Campbell to look in to.

•         Combined total funds stand at £1425.33

 

FHMCC 2016/17 Projects Update

 

•         FHMCC website/FB. Re-design of the website not yet actioned.

•        Castlehill Estate Pathways - the survey ready for publication however Brian Wotherspoon suggested an addition which John will consider and amend the survey as needed. Ian McPherson will organise the paper copy hand-outs to current users of the pathways. Anne will make enquiries regarding the SAC 1% of budget initiative.

•        Litter/Environment - Bill reports an improvement due to members of the public being more aware of this problem.

•         Kyle Cycle Track - Chris Campbell is on annual leave.

 

Round Table Updates

 

•         FHMCC environmental award project is completed. All plaques delivered and thanks given from the four participating schools. This agenda item is now closed.

•        Anne emailed SAC Cleansing and Parks departments to request the service dates for the bins in Kyle Academy and the Cycle Path - SAC response passed to Bill White

•         The hazardous condition of the footpaths at Forehill Shops which has been reported to the Ayrshire Roads Alliance and the safety concerns voiced about Holmston Road following the recent fatality; update from Chris Campbell re the invitation to the Roads Safety Policy Officer to attend a meeting.

•         The spring garden project has been successfully completed. This agenda item is now closed.

•         AED update - progressing to the training date of 26^th June at Forehill Library.

•         Vegetation overhang on Castlehill Road - Ian McPherson will co-ordinate a cut back.

•        Energy Agency - First meeting has still to be held.

 

 

AOB

 

•        The community council agreed to back local resident's objections to the planned build on Dongola Road / Castlehill Road. Bill will submit an objection on behalf of FHMCC.

•        A local Resident requested assistance regarding re-instating 20mph signs & chevrons etc around Holmston Primary.

•        Donations were requested for the FHMCC table at the Forehill Parents Council Summer Fayre.

•        FHMCC recesses were agreed as July, August and December. Hall let dates have been submitted to SAC.

 

Next Meeting

 

 

•         Tuesday, June 27^th, 2017, 7pm, Kyle Academy. Local Residents are welcome.

 

 

 

Minutes of Meeting

25^th April, 2017, 7.00pm, Kyle Academy

 

Attended:John McGuire, Bill White, Dougie Smith, Anne Stewart, Brian Wotherspoon, Mary Elliot, Sarah Gamble, Sandra Taylor, Allison Russell

 

SAC : SAC Link Officer Chris Campbell, Cllr Ian Douglas,

 

MOPs: Mrs June Rininger, Mr. Chris Cullen, Mr Campbell Johnstone

Apologies: Samantha Stewart, Ian McPherson, Cllr Brian McGinley, Eileen Alexander

 

Matters Arising : None

 

 

February Minutes : Proposed by Sandra Taylor, seconded by Anne Stewart

 

 •       Secretary's report

 

•         All new correspondence was forwarded to the committee by email or included within the agenda items.

 

•        Treasurer's report

 

•         Total funds including all grants and raised funds stand at £1705.30.

 

•        FHMCC 2016 Projects Update

 

•         FHMCC website/FB. Brian Wotherspoon proposed to re-design the website.

 

•         Castlehill Estate Pathways - The survey template has been created and all Committee Members were asked to review this and feedback to John.

 

•         Litter/Environment - Bill will continue to monitor the situation as the spring growth progresses.

 

•         Kyle Cycle Track - Chris Campbell reported that bramble growth has been cut back.

 

 

•        Round Table Updates

 

•         FHMCC environmental award. Plaques have been ordered for Kyle Academy, Holmston and Forehill Primaries and SouthCraig school and should be ready in time for the next meeting - Anne.

•         Energy Agency Board Committee - update in May - Bill.

•         Chris Campbell will look into the forming of a problem solving group later in the year whose objective will be how to tackle the litter problem around Kyle Academy and neighbouring housing estates. Members will be drawn from the local Residents Association, Kyle Academy, FHMCC and SAC.

•         Regarding concerns about high hedges in Overmills Estate, the area discussed is not public land. Chris Campbell will meet with the Residents Association to discuss possible solutions.

•         Anne will email SAC Cleansing and Parks departments to request the service dates for the bins in Kyle Academy and the Cycle Path.

•         Re the hazardous condition of the footpaths at Forehill Shops which has been reported to the Ayrshire Roads Alliance and the safety concerns voiced about Holmston Road following the recent fatality, Chris Campbell will email the Roads Safety Policy Officer inviting them to our May Meeting. Local Residents can report any non-emergency concerns to the police on telephone number 101.

•         The spring garden project is underway.

•         AED update. The AED has been purchased and delivered to the Ayr Ambulance Service who will carry out the training of the use of the equipment. Cllr Chris Cullen will provide the casing and install the AED FOC. Anne will organise the training.

 

•        AOB

 

•         Forehill, Holmston & Masonhill Community Council wish to thank outgoing Cllr Ian Douglas for his support and wish him well in the future.

 

•        Next Meeting

 

•         Tuesday, May 30^th, 2017, 7pm, Kyle Academy. Local Residents are welcome.

 

 

Minutes of Meeting

28^TH March, 2017, 7.00pm, Kyle Academy

 

Attended: John McGuire, Dougie Smith, Anne Stewart, Brian Wotherspoon, Mary Elliot, Sarah Gamble, Samantha Stewart, Ian Ferguson, Sandra Taylor,

SAC : SAC Link Officer Chris Campbell, Cllr Mary Kilpatrick, Cllr Ian Douglas,

MOPs: Mr Hans Miller, Mrs June Rininger, Mr. Chris Cullen

Police Scotland:PC. R. Armstrong, PC. A. McGregor

Guest:Peter Leslie, Principal Engineer, Transportation, Glasgow

 

Apologies: Bill White, Tom Houston, Eileen Alexander, Alison Russell, Cllr Brian McGinley

Matters Arising : Cllr Ian Douglas attended the February meeting.

 

February Minutes : Proposed - Dougie Smith, Seconded - Anne Stewart

 

 

•        Police Report

•         Local incidents for the whole of Ayr East since the last community council meeting include one housebreaking, one drug offence, two assaults, two breach of the peace and one drink driving.

•         The full report is available to read on our website at http://www.fhmcc.org.uk

•         Police Scotland remind local Residents to remain vigilant and to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

 

•        Election of FHMCC Officer Bearers

 

•         All incumbent officers stood down and the subsequent election was chaired by Chris Campbell, Sac Liaison Officer. The election results are: Chair, John McGuire, Vice Chair, Bill White, Secretary Anne Stewart, Treasurer Sandra Taylor, Planning Officer Brian Wotherspoon, Licencing Officer Samantha Stewart.

 

•        Secretary's report

 

•         New correspondence has been forwarded to the committee by email.

 

•        Treasurer's report

 

•         Total funds including grants and raised funds stands at £2440.29.

 

•        FHMCC 2016 Projects Update

 

•         FHMCC website/FB - A notice remains on the website reminding our local residents to ensure any overhang from their garden is not blocking footpaths. The Ayrshire Road Alliance repairs report for Ayr East has been added to the webpage. Community councils insurance will no longer be managed by the Highland council. Update on re-vamp of Website - Brian Wotherspoon.

•         Castlehill Estate Pathways - Update from John.

•         Litter/Environment - Update from Bill.

•         Kyle Cycle Track - Update from Chris.

 

•        Round Table Updates

 

•         Peter Leslie of AACon discussed the proposed continuation of the Scottish Government's cycle path initiative. Peter will contact FHMCC again to discuss a consultation date. FHMCC re-iterated their view that the best place for a cycle path in Ayr East is along the River Ayr Banking.

•         Defib update from Dougie (purchase) and Chris Cullen (placement).

•         FHMCC environmental award to local primary schools and SouthCraig - Update Bill and Anne.

•         FHMCC environmental award to Kyle Academy - update by Chris.

•         Energy Agency Board Committee - update by Bill

•         Progress of the formation of a project group to take forward the problems of litter around overmills area - Update from Chris.

•         The hazardous condition of the footpaths at Forehill Shops has been reported to the Ayrshire Roads Alliance. Please remember that any concerns about roads or footpath repairs should in the first instance be brought to the notice of Ayrshire Roads Alliance. This can be reported online at http://www.ayrshireroadsalliance.org/faults/Report-a-fault.aspx or by phone to 0300 123 0900

•         The spring garden project update - Chris

 

 

•        AOB

 

•         Cllr Kilpatrick raised the litter problem around Kyle Academy. As the tuck van parks on what appears to be the Water Boards land it was agreed that a letter would be sent to them asking for help with the litter problem.

 

•        Next Meeting

 

•         Tuesday, April 25^th 2017, 7pm, Kyle Academy. Local Residents are welcome.

 

Minutes of Meeting

28^TH February, 2017, 7.00pm, Kyle Academy

 

Attended:Bill White, Dougie Smith, Anne Stewart, Tom Houston, Brian Wotherspoon, Allison Russell, Mary Elliot, Sarah Gamble, Eileen Alexander, Chris Cullen

SAC : SAC Link Officer Chris Campbell

MOPs: Mr H Miller, Mrs McGowan, Mr. McGowan, Tom Jackson, Mr McCurdie, Mrs McCurdie,

Apologies:Cllr John Wallace, Cllr Mary Kilpatrick, Samantha Stewart, Sandra Taylor, John McGuire, Ian McPherson, Stuart Turner

Matters Arising : None

 

January Minutes : Chris proposed. Anne seconded.

 

 

•       Police Report

 

•         Local police ran a high visibility road safety campaign during February and early March with aim of deterring speeding and reducing collisions and the number of people injured or killed on our roads.

•         Local incidents since the last community council meeting include one housebreaking, 1 drug offence, five assaults and 6 breach of the peace.

•         The full report is available to read on our website at fhmcc.org.uk

•         Police Scotland remind local Residents to remain vigilant and to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

 

•        Secretary's report

 

•         New correspondence has been forwarded to the committee by email.

•        Correspondence sent to Stuart Turner.

•        Letter from local resident regarding overhang.

 

•       Treasurer's report

 

•         Funds remain the same as February; the balance in the SAC grant account is £389.59; the balance in raised funds is £1154.70; The balance in the Community Grant fund is £1000.00. Totals this statement are £2490.06 banked and £54.23 cash.

 

•       FHMCC 2016 Projects Update

 

•        FHMCC website/FB - Links to John Scott's FB page and Corrie Wilson's newsletter are now on the website. A notice has been posted to the website reminding our local residents to ensure any overhang from their garden is not blocking footpaths. Chris Campbell will check who is responsible for monitoring/cutting back overgrowth from other areas.

•        Castlehill Estate Pathways - a steering sub-committee has been established. More information will follow.

•        Litter/Environment - Bill will continue to monitor. Ian Douglas will arrange an inspection of litter in local lanes and update at the March meeting.

•        Kyle Cycle Track - Ongoing

•       Round Table Updates

 

•        Notice Board repairs have been completed. Thanks to Chris Cullen of CC Carpentry for carrying this work out free of charge.

•         Defib update from Dougie (purchase) and Chris Cullen (placement).

•        FHMCC environmental award to local primary schools and SouthCraig - Bill and Anne progressing.

•         FHMCC environmental award to Kyle Academy - update by Chris Campbell.

•        Energy Agency Board Committee - update by Bill.

•        Members of the public joined the meeting to discuss ongoing litter problems in the Overmills / Kilnbank area. Anne will read out an email from Eileen Alexander voicing a response from her local group.

•        Chris Campbell proposed the formation of a sub-committee to take forward the litter problem around Kyle Academy which would include residents of the local area and representatives from the council, Kyle Academy and FHMCC. Chris will take this forward and provide an update in March.

•        Eileen will look into who owns the area where the snack van parks during school lunchtimes.

•        The footpaths at Forehill Shops are in disrepair and causing concern to local Residents. All local residents are reminded that any concerns about roads or footpath repairs should in the first instance be brought to the notice of Ayrshire Roads Alliance. This can be reported online at http://www.ayrshireroadsalliance.org/faults/Report-a-fault.aspx or by phone to 0300 123 0900.

•        Brian will take aerial views of roads in need of repair and all community councillors are asked to email him with locations details of these roads.

•        Local residents voiced concerns at Plant vehicles driving in and out of Ayr cemetery during times when pupils were walking to and from school. South Ayrshire Council contact names and telephone numbers were provided.

 

•       AOB

 

•        It is noted here that Eileen Alexander tendered apologies for the January meeting.

 

•       Next Meeting

 

•         Tuesday, April 25^th 2017, 7pm, Kyle Academy. Local Residents are welcome.

 

 

 

 

Minutes of Meeting

31^st January, 2017, 7.00pm, Kyle Academy

 

Attended:John McGuire, Bill White, Dougie Smith, Anne Stewart, Tom Houston, Samantha Stewart, Brian Wotherspoon, Allison Russell, Mary Elliot, Sarah Gamble, Sandra Taylor

 

SAC : Cllr Ian Douglas, Cllr Brian McGinley SAC Link Officer Chris Campbell, Head of Neighbourhood Services, Mike Newall, Bereavement Officer, Lizzie Linton

 

MOPs: Ian McPherson, Chris Cullen, Mr H Miller, Mrs McGowan, Mr. McGowan

 

Guests: PC Emma McGinley, PC Tracey Rennie,

 

Apologies: Cllr John Wallace

 

Matters Arising : None

 

October Minutes : Sandra proposed. Anne seconded.

 

 

•        Police Report

 

•         There was a general discussion regarding the traffic on the A77 at Holmston with some Committee members voicing concerns regarding traffic speed.

•         Local incidents; comparing January 17 with January 16, there were three break ins (up x1) five assaults (down x2 ) five breaches of the piece (down x2). There were also three drug related incidents.

•         Police Scotland remind local Residents to contact them if they see anything suspicious by calling 101 (999 for emergencies only)

 

•        Ayr Cemetary Update

 

•         South Ayrshire Council Head of Neighbourhood Services Mike Newall, and Bereavement Officer Lizzie Linton provided an update and slideshow of phase 1 work now begun at Ayr Cemetery. Phase 2 is planned for 2018. The new area must follow the guidelines of the Scottish Environmental Protection Agency (Sepa) who have determined that the ground is not suitable for tradition earth burials due to the composition of the soil in the area. Planning permission has been granted for underground chambers which can be used in the same way as the tradition earth burial. The vaults will be the first of their kind in a Scottish public cemetery.

 

•        Secretary's report

 

•         New correspondence has been forwarded to the committee by email.

•         Paperwork for the 2017 community council elections has been received. Anyone wishing to put their name forward to become a community councillor in this area should email secretary@fhmcc.org.uk or text 07935 169 749 no later than Friday 17^th February.

  

•        Treasurer's report

 

•         Treasurer's report was read out and discussed. The SAC grant account has a balance of £427.59. The raised funds balance stands at £1154.70 (£52.43 of which is in cash) and the funding balance for the AED machine is £1000.00. In total we paid out £95.90 towards the raised funds events, the foodbank and Orchard House.

•         Reminder that from 1^st April the Post Office will no longer accept cheques.

 

•        FHMCC 2016 Projects Update

 

•         FHMCC website/FB - The review of website/FB was positive. It was agreed to add local MP Corrie Wilson's newsletters to the online media. An invitation has been sent by John McGuire to John Scott offering the same.

•        Castlehill Estate Pathways - a steering sub-committee has been established. A separate email on this will follow.

•         Litter/Environment - Bill will continue to monitor. Local residents are asked to cut back any overhang from their garden onto public footpaths to allow safe passage for pedestrians.

•         Kyle Cycle Track - Ongoing

 

•        Round Table Updates

 

•         Notice Board repairs. The cost of the materials is £90 in total. CC Carpentry & Joinery of Ayr have offered to carry out the repairs free of charge.

•         Signage on Overmills Road. Cllr John Wallace has spoken with Police Scotland Inspector L´Anson. It was agreed to target Overmills Road for speeding motorists, parking at Forehill Shops and inconsiderate parents parking illegally at Forehill Primary.

•         Correspondence to be sent to Stewart Turner, ARA, regarding work not carried out at Forehill Shops.

•         Holmston Road / Alternative Cycle Lane - Ambiguous response from Sustrans

•         Defib update. Anne will follow up information from Ayr Ambulance Service re obtaining this item at cost price and update at the February meeting.

•         FHMCC environmental award to local primary schools and SouthCraig - Bill and Anne progressing.

•         FHMCC environmental award to Kyle Academy - Chris provided an update on this early spring project. Anne will place out fliers and info and liaise with Forehill Library and Pharmacy to identify who could benefit from this project.

•         Forehill Library upgrade work will commence in the spring.

•         Energy Agency Board Nomination request will be followed up by Bill.

•         Members of the public at the meeting discussed their concerns about ongoing litter in the Overmills / Kilnbank area. Mr. McGowan agreed he would take the points raised around the table to the local Neighbourhood Committee for discussion.

 

•        AOB

 

•         A suggestion was made to contact other South Ayrshire Community Councils regarding road repairs. This will be on the agenda in February for further discussion.

 

•        Next Meeting

 

•         Tuesday, 28^th February 2017, 7pm, Kyle Academy. Local Residents are welcome.

 

 

 

 

 

Agenda

•  Apologies

•  Police Report

•  Children's House - Fiona MacDonald

•  Minutes of last meeting

•  Secretary's report.

•  Treasurer's Report

 

FHMC 2017 / 2018 Initiatives

•  Castlehill Estate Pathways Phase II - John. SAC Office Kenny Dalrymple

•  Litter/Environment - Bill. Kenny Dalrymple (Litter Audit Update)

•  FHMCC Website - Anne

•  Kyle Cycle Track - Chris

 

Round table

•  AED - Anne

•  Energy Agency Board - Bill

•  Cycle Path - Break out group

•  Glencairn Park upkeep - Cllr Cullen and Brian Heddle

•  Parking at Forehill shopping precinct - Cllr Cullen.

•  Fundraising - Samantha

 

AOB

•  Safety Railings at exits from the River Ayr Walk on to Holmston Road - discuss with SAC Cllrs.

•  Green Gym

•  SAC Local Planning 2

 

 

Agenda

•  Apologies

•  Police Report

•  Minutes of last meeting

•  Secretary's report

•  Treasurer's Report

 

FHMC 2017 / 2018 Initiatives

•  Castlehill Estate Pathways - John.

•  Litter/Environment - Bill

•  FHMCC Website/FB - Anne.

•  Kyle Cycle Track - Chris

 

Round table

•  AED - Anne

•  Energy Agency Board - Bill

•  Cycle Path - Break out group

•  Glencairn Park upkeep - Cllr Cullen and Brian Heddle

•  Parking at Forehill shopping precinct - Cllr Cullen.

•  Fundraising - Samantha, Sarah, Mary

 

AOB

•  Safety Railings at exits from the River Ayr Walk on to Holmston Road.

•  Committee Signatories - change of details.

•  Winter recess dates.

•  Christmas gifts for Orchard House.

Agenda

•  Apologies

•  Police Report

•  Scottish Rail Partnership

•  Minutes of last meeting

•  Secretary's report

•  Treasurer's Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - John.

•  Litter/Environment - Bill

•  FHMCC Website/FB - Viewing numbers.

•  Kyle Cycle Track - Chris

 

Round table

•  AED - Anne

•  Energy Agency Board update - Bill

•  Glencairn Park upkeep and pathways - Brian Heddle

•  Stagecoach proposed bus changes update - Sarah, Mary

•  September Fundraiser - Samantha

•  October Fundraiser - Sarah, Mary

•  Change of use of Ayr Academy update - John

•  Parking at Forehill Shops

 

AOB

 

Next Meeting - 31^st October 2017

 

Agenda

•  Apologies

•  Police Report

•  David Manson, Ayrshire Roads Alliance

•  Minutes of last meeting

•  Secretary's report

•  Treasurer's Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - John.

•  Litter/Environment - Bill

•  FHMCC Website/FB - Brian W.

•  Kyle Cycle Track - Chris

 

Round table

•  AED - Anne

•  Vegetation overhang on the public footpath on Castlehill Road - Ian McPherson

•  Energy Agency Board - Bill

•  A77 Action Group meeting invitation - John

 

AOB

•         A request for a safe public walkway/route from Ayr to Dobbies Garden Centre

•         Road Safety around Holmston Primary School

•         Glencairn Park upkeep and pathways

•         Ayr Bus Users Group meeting on 13^th June 2017

•         Stagecoach proposed bus changes petition - Sarah, Mary

•         Summer recess and next meeting - September 26^th, 7pm. Kyle Academy.

Agenda

•  Apologies—Chris Campbell, Mary Kilpatrick

•  Minutes of last meeting

•  Police Report / Local Community Officer (Pedestrian Safety Issues)

•  Mr John Campbell, A77 Action Group

•  Secretary's report

•  Treasurers Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - John.

•  Litter/Environment - Bill

•  FHMCC Website/FB - Brian W.

•  Kyle Cycle Track - Chris

 

Round table

•  AED update - Cllr Chris Cullen (container and placement). Anne (Training)

•  Vegetation overhang on the public footpath on Castlehill Road - Bill

•  FHMCC environmental awards to local schools - Anne

•  Kyle Spring Garden Project - Update in June.

•  Energy Agency Board - Bill

 

AOB

 

Agenda

•  Apologies

•  Minutes of last meeting

•  Police Report

•  Secretary's report

•  Treasurers Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - Update from John

•  Litter/Environment - Update from Bill

•  FHMCC Website/FB - Update will be in April

•  Kyle Cycle Track - Update from Chris

 

Round table updates

•  AED update - Dougie (purchase of equipment) and Chris Cullen (placement)

•  Cut back of vegetation overhang on the public footpath on Castlehill Road - Bill

•  FHMCC environmental awards to local schools - Bill (Holmston), Anne (Forehill and Southcraig)

•  Kyle Spring Garden Project update - Chris

•  Energy Agency Board Update - Bill

•  Litter around Kyle Academy

 

AOB

 

Next meeting is Tuesday, 30^th May, 7pm, Kyle Academy.

Agenda

•  Apologies

•  Minutes of last meeting

•  Police Report

•  AECOM Principal Engineer, Peter Leslie

•  Election of FHMCC Office Bearers

•  Secretary's report

•  Treasurers Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - Work on creating the survey has begun. John has met with SAC representatives. Further updates in March.

•  Litter/Environment - Ongoing / Bill

•  FHMCC Website/FB - Ongoing / Anne & Samantha

•  Kyle Cycle Track - Ongoing / Chris

 

Round table updates

•  Community Council Elections update - Anne

•  AED update - Dougie (purchase of equipment) and Chris Cullen (placement)

• Cut back of vegetation overhang on the public footpath on Castlehill Road - Bill

•  FHMCC environmental awards to local schools - Bill (Holmston), Anne (Forehill and Southcraig)

•  Kyle Spring Garden Project update - Chris / All

•  Energy Agency Board Update - Bill

•  Roads repairs discussion - Brian / All.

 

AOB

Agenda

•  Apologies

•  Minutes of last meeting

•  Police Report

•  Ayrshire Roads Alliance - Stewart Turner, Director of ARA

•  Secretary's report

•  Treasurers Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - Work on creating the survey has begun. John has met with SAC representatives. Further updates in March.

•  Litter/Environment - Ongoing / Bill

•  FHMCC Website/FB - Ticking along

•  Kyle Cycle Track - Ongoing / Chris

•  Community Council Elections

Round table updates

•  AED update - Anne

•  Cut back of vegetation overhang on the public footpath on Castlehill Road - Bill

•  Repairs to notice boards update - Chris Cullins

•  FHMCC environmental awards to local schools - Chris (Kyle), Bill (Holmston), Anne (Forehill and Southcraig) all ongoing. Nominations for the Kyle Project - flier has been posted.

•  Energy Agency Board Nomination request Update - Bill

•  Roads repairs discussion.

 

AOB

Agenda

•  Apologies

•  Minutes of last meeting

•  Police Report

•  Ayr Cemetery Update - Mike Newall (Head of Neighbourhood Services) & Lizzie Linton, (Bereavement Services Officer), SAC

•  Ayrshire Roads Alliance - Stewart Turner, Director of ARA

•  Secretary's report

•  Treasurers Report

 

FHMC 2016/2017 Initiatives

•  Castlehill Estate Pathways - funding update & feedback from the SAC Community Planning open evening at JPC on 7^th December - John

•  Litter/Environment - Ongoing / Bill

•  FHMCC website - Review of website and FB page - All. Adding Links - Anne

•  Kyle Cycle Track - Ongoing / Chris

Round table updates

•  Holmston Road / Alternative Cycle Lane - John / Sustrans

•  Defib update - Anne and Sandra

•  Cut back of vegetation overhang on the public footpath on Castlehill Road - Bill

•  Cost of materials to repair Forehill PS, Forehill Library, Castlehill Woods notice boards - John

•  FHMCC environmental awards to local schools - Chris (Kyle), Bill (Holmston), Anne (Forehill and Southcraig). Nominations for the Kyle Project?

•  Temporary closure of Forehill Library

•  Ayr South & Coylton Locality Planning Group Meeting Update - Sandra

•  Energy Agency Board Nomination request Update - Bill

•  Speed signs from Holmston Road to Hillfoot Road - Cllr Douglas

 

AOB